SaaS vs Dedicated System

In the beginning there is an e-mail. Then Excel. But with time it ceases to be enough for us. We are considering new possibilities: a dedicated system or a ready-made SaaS model? Which solution is cheaper, faster and will bring more benefits?


What to do when Excel is not enough? Should we invest in a ready-made solution? If so, is it worth it? And is it really going to be cheaper?


Simplifying the selection of software only to the time of its development and implementation costs is a high risk. Primarily because there are more factors to consider when choosing your software. We should not forget that this is a serious and long-term decision, because the software will be used by the company and its employees for several or even several dozen good years. The software is to support its development and be one of the key tools adapting to the current needs of the company.

But let's get back to the possibilities. Already at the very beginning, a large advantage of dedicated solutions is visible, because they guarantee greater flexibility of modification and adjustment than in the SaaS system. Let's not forget that we must view software as a company. So how? Long term! The company is developing, growing, scaling and changing. Can we do the same with the system? Yes, but only if it allows us to.

When choosing the path and scenario of the company's development, one should take into account the processes taking place in it and develop a strategic analysis. The requirements, target group and solutions available on the market are also important.

What to consider when choosing an IT solution? Which system to choose, if everyone has an interest in selling their product? What about the contractor? Is it not as important as the software? The answer to these questions is not binary.


Key points to consider when choosing an IT system:


1. Strategic analysis of the company, i.e. internal analysis of the company and its environment.

2. Company audit. ERP and CRM consulting, dedicated applications, i.e. organization and process assessment.

3. Building a development scenario: possible development paths and choosing the most optimal solutions.

4. Requirements: preparation of the current assumptions.

5. Adaptation of employees, i.e. the calculation of implementation and training costs.

6. Market research: we check if there is already such a solution.

7. Is it definitely cheaper when ready? Analysis of the overall cost of SaaS software implementation and a dedicated system.

8. Technical support after implementation: SLA service care.

9. Update: the question of how often and under what conditions?

10. API: integration with other software in the company and related companies.

11. Implementation on other carriers: creating additional functionalities and scaling the software on other carriers.



Ultimate Systems is not only the implementation of applications, CRM or ERP, but also consulting, audit and long-term development. We support and supplement with knowledge at every stage, and the final result of the work is a dedicated solution that meets the company's needs.



Software Development Company Top Web Development Companies